Congregation Management
Congregation Management integrates member lifecycle, formation, communities, ministries, apostolates, governance, and finance, enabling organized operations and mission-focused coordination across all houses and provinces.
Congregation Profile & Governance
The Congregation Profile & Governance module centralizes the identity, charism, leadership, and rules of the congregation. It provides structured administration across provinces, regions, and councils with unified access to official documents.
- Congregation profile with history, motto, vision & mission
- Constitution, rules, circulars, and governing documents
- Provincial and regional administration structure
- Superior General, Provincial, and Council role mapping
- Directory of institutions, apostolates, and mission units
- Digital archive of letters, notices, and official communications
- Configurable permissions for leaders and administrative roles
- Dashboard for governance updates and announcements
Community / House Management
The Community / House Management module organizes daily life within convents and religious houses. It tracks members, roles, resources, schedules, and assets to ensure smooth community operations.
- Community / house profiles with location and capacity
- Members list with responsibilities and residence details
- Daily house schedule and prayer timetable
- Room allotment and resource allocation
- House-level assets, inventory, and maintenance tracking
- Events, meetings, and local activities coordination
- Communication between houses and provincial office
- Reports on occupancy, roles, and house-level statistics
Member Lifecycle & Formation
The Member Lifecycle & Formation module tracks vocation applicants, formation stages, transfers, roles, and appointments. It supports structured evaluation and growth from aspirancy to perpetual profession.
- Personal profiles of priests, brothers, and sisters
- Vocation applicants, screening, and discernment records
- Formation journey: postulancy, novitiate, juniorate, theology
- Assignments, transfers, and ministry designations
- Skills, education, achievements, and certifications
- Health notes, emergency contacts, and pastoral suitability
- Evaluation forms, reports, and progress tracking
- Automated reminders for vows, renewal, and study milestones
Ministries & Apostolates
The Ministries & Apostolates module manages all mission-based work including education, healthcare, pastoral, and social outreach. It helps congregations plan, assign, and evaluate ministry activities across regions.
- Directory of apostolates: schools, hospitals, homes, centres
- Ministry assignments for members based on skills and needs
- Pastoral work planning and tracking
- Social service and outreach programme management
- Mission calendar and activity scheduling
- Performance reports and impact documentation
- Integration with diocesan and parish-level initiatives
- Media and document library for ministry resources
Communication & Collaboration
The Communication & Collaboration module keeps the congregation connected through coordinated communication, events, and updates. It strengthens unity across houses, provinces, and ministries.
- Congregation-wide news, updates, and announcements
- Event scheduling and activity calendar for communities
- Meeting and appointment management with notifications
- Media library for documents, photos, and formation material
- Email, SMS, and WhatsApp alerts for important updates
- Internal messaging between leaders and house superiors
- Feedback, suggestions, and member communication logs
- Integration with formation and ministry updates
Finance, Property & Legal Affairs
The Finance, Property & Legal Affairs module ensures transparency in congregation finances and protects assets and legal interests. It provides unified management of accounts, properties, leases, and legal cases across provinces and houses.
- Congregation-wide accounting and budgeting
- Receipt, payment, and journal entry management
- Assets register with depreciation tracking
- Property details, documents, and rental income tracking
- License and agreement renewal alerts
- Legal case register with hearing date reminders
- Expense recording for legal and property matters
- Consolidated financial statements for leadership